?? on Small Business Administration loans

MarylandMark

Charter Member
I know nothing at all about them but would like some input.

Scenario:

We are researching if it is feasible for my wife-to-be to open her own Doctors office. We've run the numbers on what she bills out, what the insurance company pays out, what the office space will cost, what the staff will cost, etc. All looks good- like real good- like MarylandMark will be at the Miami Boat Show in 2014 with a checkbook good- but not sure how to make it happen.

Being a women, does her being a minority owner have any perks?

Should we get and are there professionals that do this type of thing? Like don't want in to a court room without a lawyer type thing? I mean people hire people to get their kids in to the best private schools- I don't want to walk in to this naive thinking people can get these on their own when that is not the case?

My research so far on getting this done has been this thread so far so treat me as I'm clueless because I am. (no comments from the cheap seats on that one).
 
Mark,
We have gotten sba loans in the past. They are great because they are usually very low interest compared to conventional loans. But they are a pain due to the amount of paperwork required up front. I would say it took me roughly 4 months to secure ours. And they will want a personal guarantee from her/you usually to include real estate, IRAs etc... This way if the business goes bankrupt they can still go after your personal assets. That being said I think they are great. Don't need to hire anyone the bank will have a specialist to help you. We have used Stearns Bank out of St Cloud MN in the past. Hope this helps.
 
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She's a Nurse Practitioner certified in Pediatrics and Womens Health. She can see males from birth til 21 years old and females from birth til like 65ish years old. Wiki definition of NP here. I just used the word "Doctors office" but she isn't a "Doctor" (yet..and then it would be a PhD in Nursing vs. a "Doctor" how most people relate with the term).

She can open her own office now but has to be affiliated with a Doctor. Maryland has legislation being debated where she wouldn't have to be affiliated with a Doctor at all, totally independent. I'm talking on the business side of things, she would be affiliated with several Doctors for the health care side of things, just don't want to be on the business side of things.

She's a clinical instructor at Georgetown University as well so if one of her patients has a bigger issue than she can handle, she has a good set of people on her speed dial already in place. That along with some very well respected local Doctors, she's covered on the health care side, it's the business side that gets muddied.

From Wiki:

Because the profession is state regulated, care provided by NPs varies widely. In many states, nurse practitioners work completely independently and autonomously of physicians while, in other states, a collaborative agreement with a physician is required for practice; the extent of this collaborative agreement, and the role, duties, tasks, medical treatments, pharmacologic prescriptions, et al it affords a Nurse Practitioner to perform and prescribe again varies amongst states of licensure.


In Maryland she has to have a collaborative agreement, but that has a very good chance of changing sooner than later.
 
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I would PM Love Machine on here. His wife had her own practice down by you a while ago, but ended up giving it up for a variety of reasons, I'm sure your fiance could get some good info from her and maybe some ideas on the best way to proceed.
 
Not to be negative- just an observation...

I have several MD friends that have closed their stand-alone practices and gone to work for hospital owned groups. Between the paperwork, insurance, etc., they all are working less and earning more. So first off, I'm wondering about anyone starting a private practice.

Second, is this a from-scratch effort? Patient (customer) acquisition is quite a mountain to climb. And without an existing patient base, I'd suspect any financial institution is going to look at your projections and adjust your income expectations down significantly. Plus, while being the first NP out there with this new law- might be a tough go. I don't know if most people understand what they do- or can do. And their willingness to visit one instead of an MD might be a substantial barrier.

These are all questions you'll get hammered on by a loan officer. And many more I'm sure.
 

http://www.npamonline.org/

President’s Message Oracle, January 2010
At the NPAM Fall meeting in 2006, then president Carolyn Buppert led a discussion about legislation that would benefit NPs in Maryland. Some NPs were satisfied with the status quo, but many agreed with Carolyn and had a “fire in the belly” to change the barriers to our practice. Hence, planning for the day when we would introduce legislation to eliminate the written agreement was begun.

Over the last few years I have learned to love and hate our legislative process in Maryland. NPAM submits legislation about NP practice; MedChi opposes NP legislation; NPAM members step up to the plate and bombard the legislators with visits, emails, faxes, and letters; an amended version of the legislation gets passed (or not); in a particularly bad year (2001), the governor vetoes the legislation; and eventually, it passes. I have come to learn that legislation usually takes several years and the efforts of hundreds, it not a thousand voting NPs.

However this year is the perfect storm for NPs. As you all know, Maryland is in a serious health care crisis. We have over 810,000 uninsured citizens. We have an 87% shortage of primary care physicians in Southern Maryland, 67% shortage on the Eastern Shore, and 60% shortage in Western Maryland. In Baltimore, the shortage of primary care has been long standing, and Baltimore is a federally designated primary care physician shortage area. That shortage is not going to improve in the next 10 years. Physicians are not going into primary care in any numbers in any state in the US.

Maryland is in the lowest quartile in quality of care measures in the US; the lowest quartile in payment of services to providers in the US; and the highest quartile of cost of living in the US. Maryland has a very high rate of health care disparity for minorities. Malpractice insurance rates and lack of tort reform have created an unhealthy practice environment.

The status quo has got to change and many stakeholders are realizing that NPs are part of the solution. I believe that removing barriers to NP practice will help improve the health of Maryland citizens. The greatest barrier is the written agreement. Thus NPAM has been working with the Maryland Coalition of Nurse Practitioners (MCNP) and has introduced legislation this month to eliminate the written agreement. The written agreement is impeding patient access to care and nurse practitioners’ ability to practice. The states that do not have written agreements, such as Washington, Wyoming,Oregon, and other western states have seen no decrease in quality of care or increase in malpractice cases.

Here are just a few problems with the written agreement:
*It takes 2-6 months to get a written agreement approved through the joint practice committee of the Board of Nursing and the Board of Physicians (so every time you change jobs you must wait).
*Nurse practitioners who work independently often must pay a physician to sign a written agreement.
*Nurse practitioners working in rural and shortage areas often cannot find a physician at all who can sign the written agreement.
*Psychiatrists are refusing to sign written agreements for psychiatric nurse practitioners unless they are in an employment relationship
*The written agreement makes it difficult to make temporary or minor role changes within one’s job, such as floating to another area of the hospital or outpatient site to assess flu patients.

Now is the time. Please help us remove this barrier for all NPs in Maryland.

Sandra Nettina, NPAM President
 

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I have a very good friend that is a Dr. in Missouri and he spends way too much on overhead to be profitable in my opinion....... Not only are you juggling the needs of the patients but you are dealing with the office staff issues, the office overhead and everything else that pops up and snatches a few more bucks from your "profit pocket."

I asked my local branch manager (Bank of America, I have been a client there since 1992) about SBA loans and her response was sure put in an application and they accept about 3% of them. I didn't really need the money but I figured at the low rate and short term I could find a use for it! I have been in business since 1989, very stable cash flow for years but business has very low assets (goodwill is primary value and banks don't like that!).
 
Not negative by any means- I need and want you guys to dig and analyze this and why I posted. Great resources here on SOS and know you all will think of what I haven't.

Doctors offices are closing left and right due to cost to operate. There is a local Doctor who left her 12 year old 4000 patient practice to her Nurse Practitioner to go to work in the hospital. He can't get another Doctor to collaborate with him! I don't know him but just seems like he has an established practice and can't get a collaborate agreement, then starting our own business would never work. If he was making that much money then why wouldn't a Doctor be willing to sign him on? I'm still baffled but then again I've heard some rumors that people are leaving his practice since the Doctor left as well. The Doctor said she would be his collaborative until he found someone else but he hasn't been able to for like the last 6 months. So, yes- there is an uphill battle but after reading the numbers below it seems like it could work?

I agree 100% on confusion on what NP's can/can't do. That is one of the reasons she's going to get a PhD in Nursing, so she can be called "Dr. Jamie". They all call her that now anyway but then it will be official. I don't think most people that see her really care- they go to her because she fixes them and that is all they care about. Whatever they have she can fix, if not they go to a specialist anyway, even if she was a Doctor. The Doctor she works is an Internist and a Pediatrician but practices in a capacity that many would call a "family Doctor". I guess my whole point is people go to her because of her service and how she treats them- medically as well as a person. As a "manser", I'd take my truck to a mechanic if he fixed it and was a good guy even if they weren't ASE certified or whatever type thing.

To throw some numbers on this:

She was at one practice for 2 years, went to work at another practice with about 70% of her patients from the first practice following her. She'll have been there 2 years this coming June. Things have grown since then and most of the people she sees absolutely, absolutely, absolutely love her. She cares- like really, really cares- and her patients know that. She's been in the field for 10 years, just been working local for the last 4. She's been exploding with new patients from word of mouth. All of her patients have both of our cellphone numbers and can call either of us at any time.

She'd need 2 staff people- one making around $18/hour and the other around $12/hour. One to run the paperwork/office and the other to check patients in, draw blood, do labs, etc. That is what she has now. She basically works for a Doctor but has her own people now, her own exam rooms, etc- like being on her own but just works for him. They contract a company that does the billing, payroll, etc- think she charges like 5% of what is billed but not sure if that is what is billed or what they are actually paid. Right now it is him and her, a nurse for each (not RN, just someone that does blood pressure, gives shots, takes blood, etc) and one lady that answers phones, does the appointments, verifies insurance, files stuff, orders supplies, office manager or whatever. So 5 of them now, she wouldn't have him or his nurse so 3 people total including her.

Rent for 1600SF is around $1800/month but not sure if that includes CAM, electric, comfort cooling and so on. I don't know much about this stuff either but one of my good friends owns some shopping centers and is a commercial Realtor so going to ask him for some help.

Insurance is a lot cheaper than a "Doctor".

On the money side, last year she billed out $580K with $310K being paid out (difference being what you bill the insurance company vs what they really pay you), plus pocketed the co-pays (practice did, not her). That is with only working 4 days a week as well.

I know I'm missing a lot of info- we are just exploring this idea right now. She has an ok job now- $105K a year, works 4 days a week, he pays her business insurance and 50% of her health insurance, few paid holidays, 3 weeks vacation, etc. Teaching on Thursdays for 34 days a year pays $30K a year on top of that.

If she had her own practice and did what she did last year time & money wise, minus say $150K in expenses would give her a 50% raise. An extra $50K for a few years puts me in a quad or at least triple boat! Outboard CC, not enough for a go-fast...yet!
 
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I have a friend here in toledo (Doctor) that has his own practice with privliges in 2 local hospitals. He is REALLY starting to feel the squeeze right now. The trend around here right now is that there are basically 2 hospital "chains" in town and each has seperate insurance affiliations. The best way to describe it is that he is a mom and pop store being squeezed between 2 different wall marts. He believes the days of the true independent private practice is short for this world. Its also getting harder and harder for him to get on ins. companies provider list since he is independent and not in their happy little network...
 
i think theres a big future need for a place like your thinking but make it cash or payment only accept no insurance theres a very large group of us outside of the medical nightmare we are undrugged and un plugged we live healthy and if we get cancer we won,t chemo or cook ourselves with radiation to live a few more months i accept i choose to die quick i,m ok with that and very comfortable accepting it !! i got to close to the modern medical monster taking care of my dad the machine will stop at nothing to keep you alive if theres money to be made it was 2 years of pure hell!
 
Slightly off-topic...

What's the difference education-wise between an PhD NP and a Doctor of Osteopathy?

Back to the topic- How many patients does she have sitting in the waiting room the day she opens? How many on day 2 and so on? You need to do projections on how you're going to get patients in the door. And then you have to chart that against her present income. Maybe she makes an extra $50K a year. But if it takes her 5 years to get there, you have to look at what she'd be investing in the practice and her loos of income weighed against that. It may take her a decade to break even on the shift.

And those 4-day workweeks are probably gone. Her day off, evenings and weekends are now going to be spent looking for patients. From visiting nursing homes to schools to working a table at the mall. and what doesn't go there gets absorbed in paperwork. The other thing she'll be dealing with in her small business is no staff cushion. She'll have two employees that will be getting sick/pregnant/auto accident/sick kid/divorced/found better job/ and so on with no one else ther to do their jobs. Not fun. But everyone in a smal business deals with it.

Rule one of any successful enterprise- assume the worst.
 
My Bro-in-law's a surgeon. He ended up combining his practice with three other surgeons to even out the workload and be able to keep the group busy.The ups and downs were too steep, and this way they could represent all the hospitals in the area instead of just one.

He can also take vacations and have coverage......:sifone:
 
My partner and i are purchasing the property our business is on. (commercial storage lot 1.5 mil) Our local bank 45% of loan at 7.5 % plus SBA 45% at 5% and us 10% down. The problem was we had to show about a 1 mil in assets. If we had an extra mil laying around we wouldnt have needed a loan. In the end we got creative and showed them what they wanted, now waiting on a closing date. I will forward you our SBA guys info if you want.

btw tick tock tick tock.
 
I would PM Love Machine on here. His wife had her own practice down by you

We spoke today. Thank you for putting me in contact with him and Bill, thank you for talking with me!!!

Here's a plug: http://www.lovemachinemarine.com/ :sifone:

I have a friend here in toledo (Doctor) that has his own practice with privliges in 2 local hospitals. He is REALLY starting to feel the squeeze right now. The trend around here right now is that there are basically 2 hospital "chains" in town and each has seperate insurance affiliations. The best way to describe it is that he is a mom and pop store being squeezed between 2 different wall marts. He believes the days of the true independent private practice is short for this world. Its also getting harder and harder for him to get on ins. companies provider list since he is independent and not in their happy little network...

80% of the people in my area have either one of the flavors of Blue Cross/Blue Shield or Medicaid (medical assistance for women/children). You HAVE to accept those two or don't even bother turning the lights on. The rest, kind of pick and choose. Where she's at right now, they take all but Humana and Kaiser Permanente (not sure why they don't take those but they just don't but I could find out if it mattered). This is where we'd get our moneys worth from the office manager and the billing company. They make sure you bill correctly and get the insurance to pay in a timely fashion.

She has privileges at our closest hospital but that's it. That is all most in the area have unless they have at least 2 offices or 3-4+ providers on their staff. Her Doctor boss is only at our local hospital for instance. If it is a SERIOUS issue, she sends most her patients to Georgetown University Hospital where she has to be a clinical instructor for the last 5 years. She can visit her patients there but doesn't have privileges, but most of the staff know her and let's just say it all works out pretty well.

i think theres a big future need for a place like your thinking but make it cash or payment only accept no insurance theres a very large group of us outside of the medical nightmare we are undrugged and un plugged we live healthy and if we get cancer we won,t chemo or cook ourselves with radiation to live a few more months i accept i choose to die quick i,m ok with that and very comfortable accepting it !! i got to close to the modern medical monster taking care of my dad the machine will stop at nothing to keep you alive if theres money to be made it was 2 years of pure hell!

Sorry to hear about your Dad. I think health care is broken but I have to keep my personal feelings out of this so will only respond on this particular thread about the business side of it.

No offense, but most people that don't have insurance aren't the patients one wants anyway. They complain about every thing, think every one is out to rip them off, always want some thing for free/coupon cost, etc. You may not be this way but speaking in general. Now on the other side of this, hypothetical of course, but the person that does her hair and nails may or may not have been seen for no charge in my living room and be given free samples of medicines or antibiotics and we may or may not get free hair cuts, massages and manicures in return. Can't keep the doors open getting weekly massages but works out in certain situations.

I appreciate your opinions and do read your post on how you handle your health care. I can't say if I didn't have free health care from work that I may only have carry coverage for a big event and pay out of pocket for runny noses or the like. HUGE problem would be if one came down with some thing and was diagnosed for it, they would then are denied coverage. Bye bye life as one knew it- would financially ruin most..

What's the difference education-wise between an PhD NP and a Doctor of Osteopathy?

Not sure, checking. I read the wiki difference but not sure the real world differrence.

Back to the topic- How many patients does she have sitting in the waiting room the day she opens? How many on day 2 and so on? You need to do projections on how you're going to get patients in the door. And then you have to chart that against her present income. Maybe she makes an extra $50K a year. But if it takes her 5 years to get there, you have to look at what she'd be investing in the practice and her loos of income weighed against that. It may take her a decade to break even on the shift.

And those 4-day workweeks are probably gone. Her day off, evenings and weekends are now going to be spent looking for patients. From visiting nursing homes to schools to working a table at the mall. and what doesn't go there gets absorbed in paperwork. The other thing she'll be dealing with in her small business is no staff cushion. She'll have two employees that will be getting sick/pregnant/auto accident/sick kid/divorced/found better job/ and so on with no one else ther to do their jobs. Not fun. But everyone in a smal business deals with it.

How many patients a day?

"Well visits" are allotted at 30 minutes, a "sick visit" is allotted 15 minutes.

August - September she's busy with school stuff. Physicals, shot records, etc so will see more well visits than sick then.

October-March she's busy with sick visits. More people inside because of the weather, holidays people see people they aren't normally around and pass different strains of germs around and both parties get sick even though they weren't sick from the strain they were carrying, etc.

May- June- July are the slower months.

Her day starts at 9 and ends at 5 with an hour lunch. So 7 hour work day but they only start out booking her 6 hours of that. That gives her 1 hour for people that call in that day or just show up as well as the hour for lunch. Keeps wait times down- 90%+ of the time you will be in an exam room within 5 minutes of your appointment time, the same person that took you to the room takes your vitals and so on and then her (or the Doctor if you are his patient) will be in within 5 minutes of that. Customer service! Patients with that time slot have priority so being late for your appointment doesn't put you at the top of the list, but how they book makes it where they can fit people in without disturbing the whole schedule.

A more accurate volume would be expressing it in how many 15 minute time slots she is booked a day vs how many patients. She's booked about 30 time slots a day on average or about 7.5 hours a day. Then she gets 1-2 phone calls an evening, some are simple things, some she has them come to our house or meets them at the office or meets them in a parking lot or restaurant, some she tells them to go to the ER, some she tells do this and come in 1st thing the next morning. Just depends on what they are calling for. Phone calls can be billed as office visits or some thing along those lines as well- so may not charge a co-pay but still get paid for them. So far nobody has taken advantage of the system by calling at 5:01 every time they need to talk to her to get out of paying the co-pay but could be an issue in the future. That's how it was at the place she worked 2 years ago- 5PM phone rang off the hook so she quit answering it, but that was working for someone else and not in her job. She had no problem answering for some but since her boss wouldn't do any thing about the chronic callers she quit answering for them.

When we are some place other than our living room, someone is going to come up to her. One of my good friends is a boat mechanic. I always told him it must be a pain in the rear boating since there has never been a time he set foot on a pier and made it to the bar without someone having a "not to bother you, BUT my blank blank blank is doing this, any idea what it could be or could you take a quick look at it". Well.... being a primary provider is 10 times worse! Not to mention the boat is right there in that example, patients expect you to know their medical history on the spot and then know in 30 seconds what's wrong with you now.

Patients aren't in short supply and don't think she'll have any issues filling her schedule. She's not looking for a job and has 2-3 Doctors at any given time offering her to jump ship to work for them.

So I guess to sum it all up- for the same job and hours she puts in now, she would have made a little over $310K plus close to another $100K in co-pays, plus the other $50K in other things- netipots, diabetes machines ($300 a pop and sells about 2 a week) and so on. So say $460K, minus what she makes now ($105K, 3 weeks vakay, 4 day work week, 50% health care paid, malpractice insurance paid 100% so say $150K a year total package on high end) leaves the original $310K figure to run an office with a staff of 2. I just can't see how the numbers can't work, even if she only had 50% of the patients she does now she would be even. Patients aren't hard to come by- we have a 87% primary care shortage in our area so if the open sign is on, people will come if nothing more than because you can see them. Provide good medicine with good service- line starts to the left.

For sake of conversation, let's pretend the numbers look some thing like this for the last few months. These numbers, if they did exist, don't count co-pays, diabetic aids (obesity rate is making this a HUGE number!) and so on. These also would be what a NP bills and is paid which is only 80-85% of what a Doctor could charge.

$40,193 billed $22,117 paid Aug 09
$46,588 billed $27,249 paid Sept 09
$58,120 billed $35,989 paid Oct 09
$52,388 billed $28,067 paid Nov 09
$44,758 billed $26,193 paid Dec 09

My Bro-in-law's a surgeon. He ended up combining his practice with three other surgeons to even out the workload and be able to keep the group busy.The ups and downs were too steep, and this way they could represent all the hospitals in the area instead of just one.

He can also take vacations and have coverage......:sifone:

Few different options here. We normally take long weekends vs weeks off so would only need coverage for "sick" visits vs "well visits". That being said, there are a few local walk-in clinic type places, few Doctors where their day-to-day practices are providing coverage, that is all the do. It seems like it is fairly easy to get coverage since every one else wants some one they can send their patients to when they are off as well. We've thought about this one, one of the biggest things was how much more would she be tied to her job. I'm basing all the numbers off what she is currently doing hours and staff and patient wise, more time at work means more money (you would think but not always the case..). The way things work is her patients are her patients, her boss has his patients and they are his patients. In the hospital, she is the one making her rounds for her patients; not him but he will cover for her if you will and she will do the same. We've thought about just asking him to 50/50 what he's paid off her services and haven't given up on maybe that option yet either.

My partner and i are purchasing the property our business is on. (commercial storage lot 1.5 mil) Our local bank 45% of loan at 7.5 % plus SBA 45% at 5% and us 10% down. The problem was we had to show about a 1 mil in assets. If we had an extra mil laying around we wouldnt have needed a loan. In the end we got creative and showed them what they wanted, now waiting on a closing date. I will forward you our SBA guys info if you want.

btw tick tock tick tock.

Send me the info. I'll tell them to piggyback us on your account and I'll drop the check for my part of it in the mail tomorrow? Start up costs don't look to be that much so we have that going for us and can self finance (esp if our dear dead generous friends don't go cheap on our wedding presents; hint hint...) if needed.

tick tock tick tock.... Tell me about it!!
 
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Well it is looking like this bill is flowing right along:

Attention! Our bill has progressed further this weekend and today just passed 3rd reader in the full House!!!!!

And the vote was unanimous!!!!!

Here are the details of where we are as of today 3/29:

HB 319 - has passed 2nd and 3rd Reader in the House with the amendments.

SB 484 - has passed out of EHEA & FIN with amendments as of Friday 3/26.
It will be on 2nd Reader later today (Monday 3/29). Should go to 3rd Reader in the Senate by Tuesday morning.

After that, each bill will "cross" into the other chamber and have a "sponsor only" committee hearing which is a formailty. Then it will go to 2nd and 3rd Reader in the opposite chambers, then "cross" back into their house of origin. After that occurs, both final 3rd Reader copies of the bills will be sent to the Governor's Office for his signature.


We've been waiting to get (hopefully get) this bill passed until we move to phase II.

- applied for a NPI Number (National Provider Indicator) which allows the billing company to bill the insurance companies
- met with the billing company- the software they use does every thing it seems and they deal with the insurance companies and the fees seem reasonable (6% of gross billing)
- looked at a few locations. Have a good lead on a nice spot. $280K list price for 1600SF, thinking $230K may take it and then about $30K in build out. Meeting town inspector tomorrow to go over if we can do what we want to do where we want to do it.
- looked at some used medical equipment- lot of local Doctors hitting the road with the new health care plan and going back to working for someone else/hospitals


Excited! The only down side- looking like my 2012ish boat purchase will be put on hold for another year or so longer. I don't like buying used but maybe BBB will be willing to unload his new 39 NT by then? LOL!
 
To some of your questions about SBA.

They are good loan programs for people that have a start up business, especially when assets are short.

Women are no longer considered a minority for SBA purposes.

Loans are not SBA loans, they are loans made by banks that fit the requirements for a guaranty from SBA. Banks make loans, SBA guarantees.

Your situation would likely fall into a good category for an SBA guaranteed bank loan.

You don't need an attorney but you will need a good business plan and the appropriate projections and financial documents for SBA. You can find a lot of information on the SBA website, www.sba.gov. Our local college and SCORE offices are very good at helping you get what you need together.

SBA is one government program I do believe in and is very good for both the banks and for business. The Recovery Act money is gone this month so you will be back to the original guarantee fees and guaranty amounts but that should not be a problem.
 
Thank you!

Rolling right along!!!


The bill passed!!!! Well, it still has to be signed by our jackazz Governor and won't go in to effect until 10/10 but still; it's through.
 
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